La microsoft tool PowerPoint is one of the most popular ways to generate presentations. In addition to having numerous tricks and special functions, it stands out for the possibility of compressing the PowerPoint file and thus saving storage space. If your presentations in PPT format are very large, you can use different methods to compress and reduce the space required.
There are different modalities, some more effective and simpler than others. You can try any of them and always keep in mind that the goal is to save storage space. This article also explores the main reasons for compressing a Powerpoint presentation into PPT.
Compress a Powerpoint, why?
The main reason for a user to want to compress Powerpoint files is to save storage space. If your device has a very full disk, making your presentations smaller helps to decongest the storage space.
At the same time, compress a PPT It also speeds up the upload and download of the file, making it easier to share with other users in the cloud or through external storage devices. You can reduce the size of the PowerPoint presentation to share it as an attachment in an email more easily, and also if you want to facilitate its download by users with slow Internet connections. Finally, another reason to compress a PowerPoint is to make live presentations more fluid. If the PPT is lighter, it can be loaded better in an online presentation and there will be fewer interruptions.
UPDF, the best way to compress Powerpoint
The best alternative for compress a PPT and without losing quality is to convert it to PDF format. There is an optimization tool in the application itself, and what it does is reduce the overall size while maintaining the overall quality. If you use UPDF, the PDF editor, you can use advanced features that compress PPT and reduce the final size without losing data.
- Open the PPT and in the File section choose the Save As option.
- Select PDF – Save as type – Minimum size – Optimize for.
- Save the PPT as PDF.
Save the presentation in PPTX
The format PPTX first appeared in Microsoft Office 2007 and is a superior instance of PPT. It uses a technology similar to that of ZIP and consumes less storage space, achieving high-quality but lighter presentations. If you have a PPT file, you can open it from Powerpoint and save it again in PPTX. This is done from the application interface itself, selecting the Save as option and choosing the most current format.
Compress images in PPT
In the presentations that users design in Powerpoint, one of the heaviest elements are the images. For this reason, it is recommended to compress High Definition images in PPT to reduce the final weight of the file. To compress them manually You have to select them one by one and then select the Format Image tab in the upper area. Another, simpler and faster way, consists of the following steps:
- Open the presentation and press File – Save As.
- Select the Tools button and choose the Compress Images option.
- In the compression box, choose the resolution (150 ppi or less) and check the “Remove cropped areas from images” box.
- Press OK and save the file.
This tool helps to significantly reduce the weight of a Powerpoint presentation by compressing all images. Your presentations will be lighter but without losing quality in the general display.
Insert images instead of copying and pasting
When you are putting together your PowerPoint presentations, it is advisable to use the menu to insert images instead of the copy and paste method. When copying and pasting images, compression aspects are often lost. That is why it is advisable to insert the files directly as they have been saved. To insert images in a PPT you have to follow these steps:
- Open the slide where you want to insert a picture.
- Press the Insert tab in the top toolbar and then Pictures – This device.
- Select the image you want to insert and confirm the order.
Compress a PPT to ZIP
In order to reduce the final size of a PPT, users can also directly choose to save the presentation in ZIP format. This compression format is useful because it keeps images, templates, videos and other multimedia elements in their original form. The overall size is reduced, but without losing quality in the resources.
- Go to the location on your PC where the PPT file is stored.
- Right-click and choose Compress PPT to ZIP.
Once you've created the ZIP file, you can quickly and easily share it with other users. Attach it to the body of an email or store it on external devices. The ZIP file is much lighter and will allow you to quickly share presentations with quality multimedia files while taking up less space.
Online PPT compression
Another way to Compress a Powerpoint file is by using online tools. There are different platforms available that, for free, perform the process of reducing the weight of the files that make up your presentation. The way to find these compressors is very simple. You can use an online search engine like Google and type Online PPT Compressor and different alternatives will appear. The procedure in all cases is similar. Simply upload the PPT file you want to compress and press the conversion menu.
A compressed, lighter version of your presentation will be created and downloaded. You can then choose to share it as an email attachment, or via text message or messaging apps.
Now you can move forward in creating your Powerpoint presentations and compressing the files to quickly share the content. Make sure you get the most acceptable compression tools according to your needs and that the results do not detract from the quality of your presentations. Optimize storage space and make the most of the potential your Powerpoint has for sharing information.